Development and customization of in-house developed OCR and its evaluation

Purpose The purpose of this paper is to develop a text extraction tool for scanned documents that would extract text and build the keywords corpus and key phrases corpus for the document without manual intervention. Design/methodology/approach For text extraction from scanned documents, a Web-based optical character recognition (OCR) tool was developed. OCR is a well-established technology, so to develop the OCR, Microsoft Office document imaging tools were used. To account for the commonly encountered problem of skew being introduced, a method to detect and correct the skew introduced in the scanned documents was developed and integrated with the tool. The OCR tool was customized to build keywords and key phrases corpus for every document. Findings The developed tool was evaluated using a 100 document corpus to test the various properties of OCR. The tool had above 99 per cent word read accuracy for text only image documents. The customization of the OCR was tested with samples of Microfiches, sample of Journal pages from back volumes and samples from newspaper clips and the results are discussed in the summary. The tool was found to be useful for text extraction and processing. Social implications The scanned documents are converted to keywords and key phrases corpus. The tool could be used to build metadata for scanned documents without manual intervention. Originality/value The tool is used to convert unstructured data (in the form of image documents) to structured data (the document is converted into keywords, and key phrases database). In addition, the image document is converted to editable and searchable document.